A-101Seating plan
Where does Aunt Carol sit?
Table 3. Beside the Patels, a safe distance from Uncle Ray.
Paste the guest list from wherever it lives: a spreadsheet, the RSVP site, your notes app, the back of an envelope. FlowlyPlanner drafts the room, keeps households together, circles anything that needs a second look, and prints the escort cards.
- Fee
- $0 in beta
- Drawn on
- Phone or laptop
- Seen by
- You, until you publish
A-200How it works
From the back of an envelope to the easel at the door.
Three details and one evening, if the list cooperates. If it doesn’t, the first detail is for exactly that.
Paste it however it lives.
Names one per line, a spreadsheet, a Zola, The Knot or Joy export, a Google Doc link. “Mia & Ava Patel” becomes two guests who sit together, “Bride’s family:” becomes a group, and “+1” becomes a chair.
Seat everyone in one pass.
Households stay together, groups stay close, keep-apart rules hold. Every table says in pencil why its guests are there, and one Undo puts the whole room back.
Print it. Hang it. Hand it out.
A door chart, escort cards and table cards in five matching styles, sized for real paper. On the day, guests scan one QR code and see their table on the room plan.
A-301Checked
Every problem circled before your aunt finds it.
FlowlyPlanner reads the plan the way a checker reads a drawing. Anything off goes on the revision list in plain words, most with a one-tap fix, and the whole room gets one health score you can watch go up.
| Rev | Note | Action |
|---|---|---|
| Mark and Dana are both at Table 4, and you asked to keep them apart. | Fixed: Dana to 7 | |
| Aunt Carol declined but still has a chair at Table 3. | Unseat, one tap | |
| Table 9 has 11 guests and 10 chairs. | Move one | |
| All 41 households sit together. | Checked |
A-401The paper suite
The paper, all of it, matching.
Door chart, escort cards and table cards, laid out for Letter, A4 and poster sizes. Long names shrink to fit; nothing spills onto a blank page. Print at home or send the PDF to a print shop.
- Botanical
- Rose Garden
- Celestial
- Art Deco
- Modern
A-402At the door
Find-my-table, no app to install.
Publish when you are ready and guests scan one QR code. They type their name, accents and nicknames welcome, and see their table lit up on the room plan.
A guest types
nguyen
Nguyễn Thị LanTABLE 7
A-501Drawn for
Whoever ends up holding the seating chart.
Client 1
Couples
Plan together from two phones. Invite your partner or a parent as a co-planner; changes show up for both of you as you make them.
Client 2
Planners
Run several events side by side, drop the venue’s floor plan photo under the tables, and hand staff a day-of link that needs no login.
Client 3
Venues
Lay out a room once and start every new event from it: tables, shapes and the floor plan image carry over, guests don’t.
A-601Why not a spreadsheet?
A spreadsheet holds names. It doesn’t notice things.
The hard part of seating isn’t typing names into cells. It’s remembering that two people can’t share a table, and noticing when an RSVP change quietly breaks the plan.
| Schedule of work | Spreadsheet | FlowlyPlanner |
|---|---|---|
| Understands “Mia & Ava Patel” and “+1” | no | Yes |
| Keeps households together automatically | no | Yes |
| Warns when a keep-apart rule breaks | no | Yes |
| Flags declined guests still at a table | no | Yes |
| Prints escort cards and table cards | no | Yes |
| Guests find their own table from a QR code | no | Yes |
A-701Fee schedule
Free while we’re in beta. All of it.
Unlimited guests, tables, events and co-planners. Nothing sits behind a paywall, and when paid plans launch you keep everything you’ve drawn.
What happens after beta?$0
A-801General notes
Read before you paste.
Something not covered? . A person reads it and writes back.
01Is my guest list public?
No. Your event is private to you and the co-planners you invite. Guests can only look up their table after you choose to publish, and even then they see names and tables only, never emails, phone numbers, notes or meal choices.
02What format does my guest list need to be in?
Any. Paste names one per line, rows from Excel or Google Sheets, an export from Zola, The Knot or Joy, or a Google Docs link. Section headings become groups, “A & B Smith” becomes two people, and “+1” becomes a guest.
03Can my partner or planner work on it too?
Yes. Invite them from Share & day-of. Editors can change seating; viewers can look. Everyone sees the same plan, updated as you work.
04What if RSVPs change after I’ve seated everyone?
Change the RSVP and the seating health panel tells you what that broke (a declined guest still at a table, an over-full table, a split household), usually with a one-tap fix.
05Can I print place cards?
Yes: escort cards, table cards and a door chart, in five matching styles, laid out for Letter and A4 (and poster sizes for the chart). Print at home or save as PDF for a print shop.
06Does it work on a phone?
Yes. Every screen is built for a phone as well as a laptop, and the guest QR page is phone-first.
07What does it cost?
Nothing during the public beta, with every feature unlocked. When paid plans launch you keep everything you’ve set up, and we’ll tell you well in advance.
A-901Approval
Put the seating chart to bed tonight.
Paste your list, seat everyone, print. Done before the kettle boils twice.
Draft my seating chart